Trash Management

Trash Management is the control center for audit runs you have moved to trash from Audit Library. Here you can list, restore, or permanently delete trashed audits without waiting for the automatic cleanup window.

Overview

When you send an audit run to trash in Audit Library, it disappears from normal browsing but is preserved for a period of time (default 60 days, configurable in General Settings). Trash Management gives you a view of everything in trash and the tools to act on it.

View Your Trashed Runs

The Trash Management tab displays a table of all trashed audit runs. Each row shows:

• Run name — The name you gave the run when pinning it, or a default name if unnamed.
• Audit type — Custom Fields or Spaces (only active audit types appear here).
• Trashed date — The calendar date and time when the run was moved to trash.
• Trashed by — The account that moved the run to trash, with avatar when available.
• Deletes in — How many days remain before the system automatically deletes this run. When a run is past its retention date, this shows "Due for deletion" instead of a count.
• Actions — Buttons to restore or permanently delete the run.

Runs appear in reverse chronological order (most recently trashed first) by default.

Filter and Search Trashed Runs

When you have many trashed runs, use the filter toolbar to find specific ones:

Search by run name: Type in the search box to filter runs by name.

Audit type: Select "All audit types", "Custom Fields", or "Spaces" to show only that type. The dropdown shows only types that have trashed runs.

You can combine filters. The display shows how many runs match your filters out of the total in trash (for example, "3 of 8 trashed runs").

Click Reset to clear all filters and show all trashed runs again.

Restore a Trashed Run

Restoring a run returns it to Audit Library so you can review it again. Restoration preserves all data — the audit results, run name, and pinned state are unchanged.

To restore a run:

1. Find the run in the trash table.
2. Click the restore icon (undo arrow) in the Actions column.
3. The run returns to Audit Library immediately.

No confirmation modal appears for restoration (it is non-destructive). The restored run reappears in Audit Library and is available for loading and reviewing again.

What happens to the restored run:

• Its stored results are unchanged.
• Its name is preserved.
• If it was pinned before being trashed, the pinned state is restored.
• It no longer counts toward your trash retention window — the system no longer tracks when it will be automatically deleted.

Permanently Delete a Run

Permanently deleting a run removes it and all its stored results immediately. This action cannot be undone.

To permanently delete a run:

1. Find the run in the trash table.
2. Click the delete icon (trash can) in the Actions column.
3. A danger confirmation modal appears. Read the message carefully.
4. Click Delete permanently to confirm the deletion.

If you change your mind before confirming, click Cancel to close the modal without deleting anything.

What happens to a permanently deleted run:

• The run and all its stored results are immediately removed and cannot be recovered.
• It no longer appears in the trash table or anywhere in Audit 360.
• You cannot restore it.

Automatic Cleanup

The system automatically deletes runs from the trash based on your trash retention setting. You do not need to do anything — cleanup happens in the background daily.

When a run reaches its retention date, its "Deletes in" value shows "Due for deletion". On the next daily purge, it will be automatically removed.

To avoid automatic deletion:

• Restore the run to Audit Library before the retention window closes.
• Extend your trash retention window in General Settings (see Trash Retention for details).

If you need a run longer than the current retention allows, restore it immediately — you can always move it back to trash later if needed.

Empty Trash State

When you have no trashed runs, Trash Management shows an empty state with a message explaining what trash is for and how long runs are retained.

To restore trashed audits to trash, send them there from Audit Library.

Error Handling

If a restore or delete action fails, an error message appears at the top of the page. The run remains in the trash table so you can try the action again or take a different approach.

Common reasons for failures:

• A network error prevented communication with the backend.
• You were disconnected during the operation.

Click the same action button again to retry.

Days Remaining (Deletes in)

Audit 360 calculates how many days remain before automatic deletion based on the trash retention window you set in General Settings. This calculation is done at view time — it is not a stored value.

The formula is:

Days remaining = Trash Retention Window − Days since trashed

For example, if trash retention is set to 60 days and a run was trashed 20 days ago, it has 40 days remaining. When the number reaches 0 or goes negative, the display changes to "Due for deletion" to signal urgency.

Why this matters: If you adjust your trash retention window in General Settings, the "Deletes in" values for all trashed runs update immediately to reflect the new window. Lowering the window may make older runs eligible for deletion on the next purge; raising it extends their grace period.